Admin and Finance Associate (GEF Projects, Ulaanbaatar)

About the role

The Admin and Finance Associate provides administrative, financial and logistical support for two GEF-funded UNDP Mongolia projects: the Green and Inclusive Cities in Mongolia (GICM) Project and the Eliminating Hazardous Chemicals from Supply Chains in Mongolia Project. The post is open to Tier 1 and Tier 2 applicants and is based in Ulaanbaatar. It works under the direct supervision of the Project Managers and in close coordination with the UNDP Country Office operations team.

Key responsibilities

• Support project budgeting, financial planning and reporting, and monitor expenditures against approved budgets
• Process budgets, fund allocations, payments, advances and financial transactions through Quantum and other applicable systems
• Maintain project financial records and supporting documentation in line with UNDP, GEF and Government requirements
• Verify the accuracy and completeness of financial documents and resolve financial processing issues promptly
• Ensure compliance with UNDP financial rules, UNDP POPP, GEF, NIM and relevant Government regulations
• Monitor budget utilization, expenditures, cash flow and delivery rates, and advise the NPC on variances, risks and corrective actions
• Prepare financial forecasts, analyses and periodic financial reports
• Track and report co-financing contributions and coordinate timely submission of financial reports to the Government of Mongolia, UNDP and GEF
• Contribute to gender-responsive budgeting and track expenditures related to gender equality and social inclusion
• Contribute to annual work plans, operational plans and procurement plans
• Manage assets and inventory, including periodic physical verification, inventory reports and asset receiving and disposal documentation
• Provide administrative travel support and assist with project audits and reviews