Executive Assistant & Office Manager

About the role

The Executive Assistant Office Manager will support senior leadership while ensuring the smooth operation of the office in Khan Uul. This full‑time, on‑site position combines high‑level executive assistance with day‑to‑day office management responsibilities.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel for senior executives.
• Prepare documents, presentations, and internal/external communications.
• Oversee office administration, including supplies, equipment, vendor relations, and basic facilities support.
• Serve as the primary point of contact for visitors and callers, delivering professional customer service.
• Assist HR and recruitment activities, maintain records, and prepare reports.
• Identify and implement process improvements to increase office efficiency.

Required profile

• Strong written and verbal communication skills with a professional client‑facing approach.
• Proven experience in executive support, office management, or administrative coordination in a corporate or international environment.
• Bachelor’s degree in Business Administration, Management, Communications, or related field, or equivalent professional experience.
• Excellent organizational abilities, attention to detail, and the capacity to prioritize multiple tasks.
• Comfort working in a multicultural environment.

Required skills

• Proficiency with Microsoft Office or equivalent productivity tools.
• Practical experience operating office equipment such as printers, scanners, and copiers.