Administrative Specialist

About the role

The Administrative Specialist provides comprehensive on‑site support to ensure smooth daily operations at our Baganuur office. You will manage documentation, coordinate meetings, handle correspondence, and assist with basic finance tasks while delivering professional service to visitors and stakeholders.

Key responsibilities

• Maintain office documents, records, and filing systems.
• Organise and schedule internal and external meetings.
• Handle incoming correspondence, emails, and phone inquiries.
• Greet visitors, respond to inquiries, and provide front‑desk support.
• Process invoices, track expenses, and prepare simple financial reports.
• Collaborate with various departments to support day‑to‑day operations and special projects.

Required profile

• Strong written and verbal communication skills.
• Analytical ability to review data and support reporting.
• Experience in administrative assistance, scheduling, and document management.
• Customer‑service orientation with a professional demeanor.
• Basic finance knowledge for invoice handling and expense tracking.
• Relevant education in business administration, finance, or equivalent experience.

Required skills

• Word processing
• Spreadsheets
• Email tools
• Calendar tools