Governance and Admin Coordinator

About the role

The Governance and Admin Coordinator provides comprehensive governance and administrative support to the National Director, the Board, and the People & Culture Lead. This full‑time position ensures that board processes are well‑planned, compliant and that daily office operations run smoothly. You will act as the primary liaison between the Board and senior management, upholding high standards of stewardship and professionalism.

Key responsibilities

• Coordinate logistics and prepare materials for Board and Board Committee meetings, including annual and special sessions.
• Ensure timely submission of management reports and board committee documents for meetings.
• Support the Board in strategy formulation, implementation planning, monitoring and reporting.
• Facilitate communication between the Management Team and the Board on resource acquisition and strategic initiatives.
• Develop, implement and monitor Board orientation and capacity‑building programmes in partnership with the Regional Governance Advisor.
• Maintain governance accountability, including succession planning, diversity matrix, policy reviews and quality assurance.
• Organise Board participation in organization‑wide events such as Day of Prayer, Christmas celebrations, project field visits and regional forums.
• Manage legal and governance documentation, ensuring proper signing, filing and up‑to‑date records.
• Oversee Board self‑review processes and coordinate transition activities for new appointments, reappointments and exits.
• Maintain registration and tracking of all incoming and outgoing official correspondence and handle day‑to‑day office administration and logistics.

Required profile

• Proven experience providing governance and administrative support in a nonprofit or similar environment.
• Strong organisational and coordination skills with attention to detail.
• Ability to act as an effective bridge between senior leadership and Board members.
• Excellent written communication and documentation management.
• Commitment to the organization’s mission and values.

Required skills